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November 21, 2019 Minutes

The Telford Borough Authority Meeting held this date was called to order at 6:00 p.m. by Chairman Timothy Hagey, with the following members in attendance: John Harrell, David Musselman and Robert Nice. Also present were Manager Mark Fournier, Finance Director Craig Davies, Public Works Director Gary Yoder, Solicitor Jim Jacquette, Engineer Patrick DiGangi and Recording Secretary Megan McShane. Abram Diehl was absent.

APPROVAL OF MINUTES: Minutes of the October 17, 2019 Authority meeting were approved unanimously (4-0) by a Musselman/Nice motion.

COMMENTS FROM AUDIENCE: There were no comments from the audience.

DISCUSSION ITEMS:

1.         2020 Budget Presentation

Manager Mark Fournier informed the Board that he and Finance Director Craig Davies met with John Harrell to review the proposed 2020 budget and Mr. Harrell requested that Mr. Fournier & Mr. Davies revise the cover sheet of the budget to explain the proposed increases. The revised cover sheet is in front of everyone tonight.

The budget includes a proposed sewer rate increase of $.20 to $7.60 per 1,000 gallons used, a water service fee increase of $3.00 per quarter and a sewer service fee increase of $3.00 per quarter, bringing the quarterly service fees to $33.00 for each. The increases in the sewer rate and sewer service charges

are due to increased costs at our WWTF such as depreciation costs of the equipment, engineering costs and increased sludge disposal costs. The increase to the water service charges is due to meter replacement costs and depreciation costs of equipment.

Chairman Timothy Hagey asked if there were any changes made to the 10-Year Plan since the September meeting. Mr. Fournier explained that Mr. Harrell asked him and Mr. Davies to remove the proposed MS4 costs from the year 2021.

Board Member Robert Nice asked if TBA should be putting a portion aside of the money that we are projected to receive from the Lutheran Home for EDUs on their Crestview Avenue expansion project. Mr. Hagey stated that if TBA maintains the proposed 10-Year-Plan and sticks to it, we won’t go through all of the revenue from the Lutheran Home EDUs.

Mr. Harrell asked what account the money goes into from projects. Mr. Davies reported that he deposits the funds into a money market account to make sure they are earning good interest.

Mr. Harrell also asked why the depreciation level is at $500,000 in the 10-Year-Plan. After some discussion, it was the consensus of the Board that the real projected depreciation number be shown in the 10-Year-Plan.

Mr. Nice asked Mr. Fournier if he is comfortable with the proposed increases, and Mr. Fournier confirmed that he is. A Musselman/Harrell motion carried unanimously (4-0) approving the TBA Budget for 2020.

Mr. Davies asked the Board if, moving forward, he can remove the Actual column dated September 30, 2019, since the first draft of the 10-Year-Plan is reviewed along with an 8-month actual report for the current budget in the month of September. It was the consensus of the Board that this column

can be removed starting with the 2021 Budget.

2.         2020 Rate Resolution

A Harrell/Musselman motion carried unanimously (4-0) approving the 2020 Rate Resolution with the following modifications that will be effective November 1, 2019:

                        Sewer Rate (quarterly) per 1,000 Gallons                       $   7.60

                        Water Service Charges (quarterly)                                  $ 33.00

                        Sewer Service Charges (quarterly)                                 $ 33.00

           

            REPORTS:

TREASURER’S REPORT: Accepted as presented.

WATER DEPARTMENT REPORT: We received a written report for the file.

COLLECTION REPORT: We received a written report for the file.

Mr. Fournier reported that Verizon hit a force main on Indian Valley Lane while they were installing a new pole.

Mr. Hagey asked for clarification on the section of sewer line referenced in the written report between Manhole 179-1 and 177-int; Mr. Yoder clarified that the section is located behind Giant and B&B Bubble Wash on Route 113. Mr. Hagey asked if the storm water pipe was repaired there, and Mr. Yoder clarified that it was.

WASTEWATER TREATMENT REPORT: We received a written report for the file.

PTWA REPORT: We received a written report for the file.

SOLICITOR’S REPORT: We did not receive a written report for the file.

Solicitor Jim Jacquette informed the Board that the Agreements for the 606 South Main Street project are all signed. Mr. Nice asked Mr. Jacquette if he prepared a letter to Wawa. After some discussion by the Board, Mr. Jacquette was directed to send out a letter to Wawa, putting them on notice about any future excess usage they may have.

ENGINEER’S REPORT: We received a written report for the file.

Engineer Patrick DiGangi informed the Board that construction continues on the Well 1 Electrical Rehab project, and the shutdown of the well has been pushed back to the week of January 13, 2020. Mr. DiGangi also reported that the developer for Arlington Square is working towards dedication next month, and TBA is waiting for revised land development plans from the Lutheran Home. Further, pre-construction meetings were held for the Borough Hall Renovation Project and the project at 114 West Broad Street.

MANAGER’S REPORT: We received a written report for the file.

Mr. Fournier reported that we are waiting for the installation work for Clarifier #1 to begin anytime at the WWTF.

OTHER BUSINESS:

Payment of the bills and requisitions for the month of October in the amount of $406,345.12 was approved unanimously (4-0) by a Harrell/Musselman motion.

After a brief discussion, a Harrell/Musselman motion carried unanimously (4-0) authorizing the bonus amount for the Authority employees to be $150.00.

Mr. Hagey asked for clarification on the Linda Krause expenditure for $136.50. The office received Ms. Krause’s water/sewer payment after a final reading was taken and the final certification was prepared and sent to the title company for settlement; thus, we received payments from both parties. Ms. Krause was issued a refund for her bill payment of $136.50.

Signing of the checks was approved unanimously (4-0) by a Harrell/Nice motion.

PENDING ITEMS: There are no pending items at this time.

The meeting was adjourned at 7:10 pm by a Nice/Musselman motion.

Respectfully submitted,

John Harrell

Secretary

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