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October 17, 2019 Minutes

The Telford Borough Authority Meeting held this date was called to order at 6:00 p.m. by Chairman Timothy Hagey, with the following members in attendance: John Harrell, David Musselman and Robert Nice. Also present were Manager Mark Fournier, Public Works Director Gary Yoder, Solicitor Jim Jacquette, Engineer Patrick DiGangi and Recording Secretary Megan McShane. Abram Diehl was absent.

APPROVAL OF MINUTES: Minutes of the September 19, 2019 Authority meeting were approved unanimously (4-0) by a Harrell/Musselman motion.

COMMENTS FROM AUDIENCE: There were no comments from the audience.

DISCUSSION ITEMS:

1.         EDU Technical Discussion

Engineer Patrick DiGangi distributed a Q&A handout that he prepared on EDUs (Equivalent Dwelling Units), stating that EDU is a difficult term to define; it can depend on the agency and the context. Mr. DiGangi informed the Board that the term EDU was introduced in Chapter 71 – Administration of Sewage Facilities Planning Program of the PA code adopted in 1971, and reviewed his handout in detail with the Board. Vice-Chairman John Harrell thanked Mr. DiGangi for his efforts and added that the handout is very valuable.

2.         Clarifier #1 Discussion

Manager Mark Fournier reviewed the proposals that were received from Eastern Environmental Contractors for Clarifier #1 at the WWTF. This clarifier drive unit has been displaying signs of failure and must be fixed promptly as it is a critical component of the treatment process.

The total cost for rebuilding one H30 secondary clarifier drive from clarifier #1, the removal of the existing secondary clarifier drive from the secondary clarifier #2 and the installation of the newly rebuilt clarifier drive #1 onto the secondary clarifier #2 mechanism is $39,220.

The total cost for the supply and installation of one new H30 secondary clarifier drive for the existing secondary clarifier including the removal of the existing clarifier drive from the secondary clarifier tank #2 is $64,980.

After a brief discussion, a Musselman/Harrell motion carried unanimously (4-0) authorizing Eastern Environmental to proceed with rebuilding clarifier #1 this year for $39,220.

3.         Stormwater Pros & Cons Discussion

Mr. Fournier referenced the packet of information that he sent to the Board prior to tonight’s meeting pertaining to the pros and cons of shifting the MS4 Program from the Borough to the Authority. He informed the Board that Bob Baker told him that Council is not interested in it yet, and they have not yet begun to discuss this possible shift. Mr. Fournier stated that options are limited when you are at the top of the watershed like we are, and it is important to explore a multi-regional option.

Mr. Harrell thanked Mr. Fournier for what he presented. He added that this would be nothing more than moving MS4 under the umbrella of the Authority; the knowledge base sits with the Authority, there would be no moving of assets, it won’t affect personnel or equipment, and would only involve minor budgetary adjustments.

After a lengthy discussion, Chairman Timothy Hagey stated that if Bob Baker and Council don’t want to do this shift, it could be a challenge. Mr. Fournier stated that many municipalities have faced challenges from shifting the decision making from elected to appointed officials, adding that it can be a con.

Mr. DiGangi asked if the assets would remain with the Borough if this MS4 shift took place, and Mr. Harrell confirmed that yes, they would – the Authority would simply take the MS4 responsibility from the Borough.

After some further discussion, Mr. Hagey stated that this shift is a great idea and makes sense, but if Council is not ready, then the Authority can revisit it in the future.

REPORTS:

TREASURER’S REPORT: Accepted as presented.

Mr. Fournier reported that the Planning Commission and Borough Council approved the land development plans for the Lutheran Home expansion on Crestview Avenue, and we are in the Agreement preparation phase. Mr. DiGangi added that this project will generate 82 EDUs.

WATER DEPARTMENT REPORT: We received a written report for the file.

COLLECTION REPORT: We received a written report for the file.

WASTEWATER TREATMENT REPORT: We received a written report for the file.

Mr. Fournier reported that DEP was in to do their yearly inspection at the WWTF and everything was good; the inspection report was included in the packet.

PTWA REPORT: We received a written report for the file.

SOLICITOR’S REPORT: We did not receive a written report for the file.

Solicitor Jim Jacquette reported that he continues to work on reviewing the agreements for the properties with excess usage.

ENGINEER’S REPORT: We received a written report for the file.

Mr. DiGangi reported that some of the equipment was delivered for the Well 1 Electrical Rehab project, which should start next week. The well is anticipated to be down between November 18th and November 26th.

MANAGER’S REPORT: We received a written report for the file.

OTHER BUSINESS:

Payment of the bills and requisitions for the month of September in the amount of $ 292,502.16 was approved unanimously (4-0) by a Harrell/Nice motion.

Mr. Hagey inquired about the Motion Industries expenditure for $2,331.44, and Mr. Fournier clarified that the invoice was for 2 bearings to replenish stock at the WWTF.

Signing of the checks was approved unanimously (4-0) by a Harrell/Nice motion.

After some discussion, it was the consensus of the Board to start the December 19, 2019 meeting at 5:00 pm. This will be advertised accordingly in the newspaper.

PENDING ITEMS:

  • Mr. Jacquette to begin sending letters to customers from the “Top 10” list who have excess usage.
  • Mr. Jacquette to contact Steve Hann regarding TMDL negotiations.

The meeting was adjourned at 8:08 pm by a Musselman/Nice motion.

Respectfully submitted,

John Harrell

Secretary

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