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September 19, 2019 Minutes

The Telford Borough Authority Meeting held this date was called to order at 6:00 p.m. by Vice-Chairman John Harrell, with the following members in attendance: David Musselman and Robert Nice. Also present were Manager Mark Fournier, Public Works Director Gary Yoder, Solicitor Jim Jacquette, John Evarts from CKS Engineers, Finance Director Craig Davies and Recording Secretary Megan McShane. Abram Diehl and Timothy Hagey were absent.

APPROVAL OF MINUTES: Minutes of the August 15, 2019 Authority meeting were approved unanimously (3-0) by a Nice/Musselman motion.

COMMENTS FROM AUDIENCE: There were no comments from the audience.

DISCUSSION ITEMS:

1.         Well #1 Update

John Evarts from CKS Engineers informed the Board that a pre-construction meeting was held on September 3rd for this project. The contractor still needs to submit a schedule of values and shop drawings. The project should begin around the end of October.

2.         MS4 Discussion

Manager Mark Fournier informed the Board that he included a lot of MS4 material in their packets. He also informed the Board that he reached out to PMAA to gather information about municipalities and their MS4 programs, and learned that there are seven active stormwater authorities in Pennsylvania that they are aware of. These Authorities have taken over the stormwater management responsibilities for their communities and some represent more than one municipality, which is what PA DEP is encouraging.

Vice-Chairman John Harrell reported that he’d also done some research, and there is a lot being done with regards to MS4. Mr. Harrell asked Board Member Robert Nice if FSA is looking into taking over the MS4 program from Franconia Township, and Mr. Nice stated that FSA is talking about it and looking at numbers.

Solicitor Jim Jacquette stated that using the MS4 program seems to be the way to go as far as shifting the existing loads, rather than having everything go through the WWTF. Mr. Fournier stated that Council would have to agree with the transfer of the MS4 program to the Authority. Mr. Harrell informed the Board that he spoke to Bob Baker after last month’s Authority meeting and again after the September Council meeting, and it seems as though some further explanation is needed to Council of this possible MS4 program shift. Mr. Harrell stated that he would like to bring the $80,000 designated for MS4 from

the Borough budget to the Authority budget before the costs start getting even higher. He also informed Mr. Fournier that he would like him to make a list of potential pros and cons surrounding the MS4 program shift from the Borough to the Authority and that he would like Mr. Fournier to champion this program shift to Council because he would like to see this happen sooner rather than later. Mr. Fournier stated that he thinks this should come from the Authority Board. Solicitor Jacquette stated that this can be a balanced discussion, and added that tasking Mr. Fournier with selling it to Council would be difficult. The Board agreed with Mr. Jacquette, and Mr. Nice stated that the Board needs to see the list of pros and cons first, then they can figure out next steps. Mr. Harrell requested this list from Mr. Fournier for the October Authority meeting.

            REPORTS:

TREASURER’S REPORT: Accepted as presented.

Finance Director Craig Davies presented 8-month snapshots for both the capital and operating sides of the 2019 budget. Vice-Chairman John Harrell asked Mr. Davies what his projection is for the 2020 budget, and Mr. Davies stated that he predicts a rate increase for 2020, since the first year of depreciation for the centrifuge project will be in the budget. He also predicts that receivables will be down in the capital side of the 2019 budget, since the projected revenues have not come in yet for the Lutheran Home expansion project.

Mr. Fournier presented the 10-Year-Plan that he prepared to the Board.

WATER DEPARTMENT REPORT: We received a written report for the file.

Mr. Fournier informed the Board that the driveway was paved this week at the South Tank.

COLLECTION REPORT: We received a written report for the file.

WASTEWATER TREATMENT REPORT: We received a written report for the file.

PTWA REPORT: We received a written report for the file.

SOLICITOR’S REPORT: We did not receive a written report for the file.

Solicitor Jim Jacquette reported on the latest communication that was received by Hall & Associates today, pertaining to the TMDL matter.

Mr. Jacquette gave an overview of the analysis he prepared for the “Top 10” users that were determined to have excess usage in TBA’s system. After some discussion, it was the consensus of the Board that Mr. Jacquette should begin preparing letters to the customers who have excess usage.

ENGINEER’S REPORT: We received a written report for the file.

John Evarts from CKS Engineers reported that a punchlist of outstanding items has been issued for Arlington Square, and a second review letter was completed for the Lutheran Home at Telford – Crestview Avenue Extension project.

Mr. Evarts also gave an overview of the evaluation that Engineer Patrick DiGangi prepared of the influent flow to the Telford WWTF.

MANAGER’S REPORT: We received a written report for the file.

OTHER BUSINESS:

Mr. Harrell reported that he and Megan McShane had a good meeting with a representative of NuCitrus, the company who hosts the Borough and Authority websites. TBA’s website was discussed, along with some ideas of how we can move forward with organizing Board Member information in a portal on the site.

Mr. Fournier presented the Land Development Plans for the Lutheran Home at Telford – Crestview Extension project, which contain 80 new residence units and 2 units for a clubhouse. A Musselman/Nice motion carried unanimously (3-0) approving the Land Development Plans dated April 3, 2019 and revised August 28, 2019, conditioned upon comments in the CKS review letters dated September 13, 2019 being addressed, and conditioned upon the Planning Commission and Borough Council reviewing and approving the plans. This motion also authorizes staff and the Solicitor to move forward with the appropriate Agreements for this project.

Mr. Fournier distributed copies of a letter from Montgomery County regarding Boil Water Advisories and copies of an e-mail from EPA regarding the 2018 America’s Water Infrastructure Act.

PENDING ITEMS:

  • As discussed above, Mr. Fournier to provide a list of pros and cons regarding the MS4 program to the Board at the October 17th Authority meeting.
  • Mr. Jacquette to begin sending letters to customers from the “Top 10” list who have excess usage.
  • Mr. Jacquette to contact Steve Hann regarding TMDL negotiations.

Payment of the bills and requisitions for the month of August in the amount of $ 270,359.71 was approved unanimously (3-0) by a Musselman/Nice motion.

Board Member Robert Nice asked about the A.C. Schultes expenditure in the amount of $9,120 and the L/B Water Service, Inc. expenditure in the amount of $9,937.58. It was confirmed that the $9,120 was for the 2019 inspection of the air stripper towers at Wells 1, 3 and 6, and that the $9,937.58 was for supplies pertaining to meters and hydrants.

Mr. Nice then commented on the high amount of the latest invoice from Hall & Associates.

Signing of the checks was approved by a Nice/Musselman motion.

Board Member David Musselman requested that he have a paper packet delivered prior to the monthly meetings.

The meeting was adjourned at 8:13 pm by a Nice/Musselman motion.

Respectfully submitted,

John Harrell

Secretary

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