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July 18, 2019 Minutes

The Telford Borough Authority Meeting held this date was called to order at 6:00 p.m. by Chairman Timothy Hagey, with the following members in attendance: John Harrell, David Musselman and Robert Nice. Also present were Manager Mark Fournier, Public Works Director Gary Yoder, Solicitor Jim Jacquette, Engineer Patrick DiGangi and Recording Secretary Megan McShane. Abram Diehl was absent.

APPROVAL OF MINUTES: Minutes of the June 20, 2019 Authority meeting were approved unanimously (4-0) by a Nice/Harrell motion.

COMMENTS FROM AUDIENCE: There were no comments from the audience.

DISCUSSION ITEMS:

1.         Bid Award – Well #1 Electrical Upgrade Project

Engineer Patrick DiGangi informed the Board that the low bidder for the Well #1 Electrical Upgrade Project was Wise Electrical Contractors, LLC of Flourtown, PA. CKS checked the references that Wise submitted with their bid, and all of them were good. Their bid package was complete. At this time, it was Mr. DiGangi’s recommendation that the bid for this project be awarded to Wise Electrical Contractors.

A Nice/Musselman motion carried unanimously (4-0) to award the bid for the Well #1 Electrical Upgrade Project to Wise Electrical Contractors, LLC in the amount of $50,945, and a Musselman/Harrell motion carried unanimously (4-0) to award the programming portion of this project to Martz Technologies, Inc. in the amount of $14,200.

            Board Member John Harrell asked how much was budgeted for this project. Public Works Director Gary Yoder explained that $30,000 had been budgeted for this work, but after some discussion at the February meeting, it had been the consensus of the Board to move forward with the entire repair, rather than go as far as we could with the upgrades with the $30,000 that was budgeted.

REPORTS:

TREASURER’S REPORT: Accepted as presented.

Manager Mark Fournier reported that receivables for the water/sewer bills are down to $3,334.10, which is the lowest it’s ever been.

WATER DEPARTMENT REPORT: We received a written report for the file.

Chairman Timothy Hagey asked about the second water main break on Third Street referenced in the monthly report. Mr. Fournier explained that this main will be replaced next year, and Mr. Yoder added that it has been moved to the top of the priority list. The section of main that will be replaced on Third Street in 2020 is between the railroad tracks and West Broad Street.

COLLECTION REPORT: We received a written report for the file.

Mr. Fournier reported that the streambank stabilization project has begun on Central Avenue, and the lateral lining is complete on Third Street.

WASTEWATER TREATMENT REPORT: We received a written report for the file.

Mr. Fournier reported that a bearing seized up on the oxidation ditch and is the shaft currently out for repair.

PTWA REPORT: We received a written report for the file.

SOLICITOR’S REPORT: We did not receive a written report for the file.

Solicitor Jim Jacquette reported that he completed the audit letter for 2018 and participated in a conference call with Mr. Fournier and another attorney regarding the TMDL matter.

ENGINEER’S REPORT: We received a written report for the file.

Mr. DiGangi reported that he completed his review of the Lutheran Community at Telford. They have scaled back the amount of apartments in the project. Mr. DiGangi also completed his review of the Resawn Timber project and gave the Board an overview of this project.

MANAGER’S REPORT: We received a written report for the file.

OTHER BUSINESS:

Mr. Harrell asked the staff to prepare the following for the September meeting: a snapshot that contains an 8-month actual report and 4-month budget look at the remainder of the year, and a second look at the 10-year plan.

Mr. Harrell would also like to have a section added to the minutes pertaining to “old business” or any pending items that the Board has requested of the staff, including the map that was requested of the TBA sewer system for display, similar to the one of the TBA water system. As a follow-up to the request at the June meeting, the Solicitor was asked to review the Agreements with the customers on the “Top 10” list that was distributed at the June meeting, and to work on preparing language that will be added to any future TBA project Agreements pertaining to charges for additional EDUs, if there would be an expansion or a need for additional EDUs at a location.

A lengthy discussion ensued about SSOs and Franconia Township. Mr. Jacquette was asked to review the existing agreement between TBA and FSA. Mr. DiGangi was asked to determine how many SSOs have occurred at the TBA WWTF in the last 5-10 years.

Mr. Harrell asked if there was an organizational chart of Telford Borough and Authority, and Ms. McShane informed Mr. Harrell that she will e-mail it to him tomorrow.

Mr. Harrell then stated that he would prefer not to see paper packets; he would like to receive the packet electronically. Board Members David Musselman and Robert Nice were in agreement with this new format. Discussion ensued about projecting the packet on a screen, and possibly putting a screen and projector into next year’s budget for the shop.

PENDING ITEMS:

  • For September Meeting – Snapshot of 8-month actual report for 2019 and 4-month budget look for the remainder of 2019
  • For September Meeting – Second look at 10-year plan
  • Map of TBA sewer system for Public Works Garage
  • Solicitor to review TBA Agreements with customers from “Top 10” list
  • Solicitor to prepare language for future TBA Agreements pertaining to charges for additional EDUs, if needed with expansion, etc.
  • Solicitor to review TBA/FSA Agreement
  • Engineer to determine how many SSOs have occurred at TBA WWTF in the last 5-10 years
  • TB/TBA organizational chart to be e-mailed to Mr. Harrell

Payment of the bills and requisitions for the month of June in the amount of $252,900.30 was approved unanimously (4-0) by a Harrell/Nice motion.

Mr. Nice asked about the expenditure to Blum Water Solutions, LLC for $327.87. Mr. Yoder explained that this was for a water softener repair at the Public Works Garage.

Signing of the checks was approved by a Harrell/Musselman motion.

The meeting was adjourned at 7:31 pm by a Nice/Harrell motion.

Respectfully submitted,

John Harrell

Secretary

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