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January 19, 2017 Minutes

The Telford Borough Authority Meeting held this date was called to order at 6:00 p.m. by Chairman Timothy Hagey, with the following members in attendance: David Musselman and Robert Nice. Abram Diehl and John Harrell were absent. Also present were Manager Mark Fournier, Public Works Director Gary Yoder, Solicitor Mark Weand, Engineer Patrick DiGangi and Utility Billing Clerk Diane Windfelder.

APPROVAL OF MINUTES: Minutes of the December 15, 2016 Authority meeting were approved unanimously (3-0) by a Nice/Musselman motion.

COMMENTS FROM AUDIENCE: There were no comments from the audience.

DISCUSSION ITEMS:

1.         WWTF Centrifuge Project – Update and Analysis:

Manager Mark D. Fournier reported to the board that the belt filter press is in disrepair and would cost approximately 50 to 60 thousand dollars to repair. At this time, we are having Franc Environmental haul liquid sludge daily to get our sludge levels back to normal. Engineer Patrick DiGangi reference that he has done a cost estimate on what it would cost for us to continue using the Liquid Sludge Hauling, a Centrifuge, or a belt filter press. The options are listed below:

Temporary Options / Costs:

                                    Liquid Sludge                                                    Belt Filter

Duration                        Hauling                         Centrifuge                     Press

6 mnths                          $ 81,563                       $214,294                       $129,594

12 mnths                       $163,128                       $419,488                       $253,188

Permanent Options / Costs:

                                                            Liquid Sludge                           

                                                            Hauling                                     Centrifuge

Operation – Yearly                                 $   219,286                                $     86,572

Operation – 20 Years                             $4,385,720                                $1,730,240

Capital Cost                                          N/A                                           $1,082,500

Total 20-year Cost                                 $4,385,720                                $2,812,740

                                                                                                ($1,572,980 – 20 year Savings)

Engineer Patrick DiGangi referenced a letter dated December 30, 2016 on a purchase of a new Centrifuge to replace the belt filter press. Mr. DiGangi reported that he, Mark Fournier, and Daniel Wurst went to the Warminster Plant and looked at a used Centrifuge that they have in storage. At this time, they are awaiting for an independent contractor to give them a quote on what he feels that the used centrifuge would be worth. It was the consensus of the board to keep using the hauler for now and wait for the quote to see if it is feasible to purchase the Warminster used centrifuge or to purchase a brand new centrifuge. Manager Fournier indicated he would also contact Franconia Township Authority to make them aware of the situation as soon as possible and the potential cost implication that TBA and FSA will be facing in the coming months.

2.         Franconia Act 537 Special Study for Morwood Area:

Engineer Patrick DiGangi reported that he completed the review of the Act 537 Special Study that was prepared for the Morwood Area. Engineer Patrick DiGangi referenced a letter he wrote dated December 23, 2016 and discussed the letter in great detail.

Mr. DiGangi referenced the following comments:

Wastewater projections proposed for the study are based on a flow of 275 GPD per equivalent dwelling unit (EDU). Telford Borough Authority (TBA) typically utilizes a flow factor of 330 GPD per EDU. However, the 275 GPD per EDU proposed by the Special Study is consistent with the actual annual average flow per EDU as calculated by the TBA’s Chapter 94 Report. As a result, we do not have an issue with the use of 275 GPD per EDU for flow projections.

Section 5.2 of the Special Study indicates that a total of 318 EDUs are to be served within the study area. However, Table 6-3, summary of Selected Sewage Plan indicates that a total of 343 lots/EDUs are to be served. This inconsistency should be resolved by the Plan. In the meantime, for evaluation purposes, CKS has used the more conservative 343 EDUs.

Section 5.1 of the Special Study provides a brief analysis of the existing flow to the Telford WWTP and available capacity at the plant to serve the proposed study area. The existing flows cited in this section do not agree with the actual flows contained in TBA’s 2015 Chapter 94 Report. These flows should be updated to include the Chapter 94 Report flows.

Sections 4.2.3 and 6.2.2.2 describe the previously proposed diversion of wastewater by the Allentown Road SPS from TBA’s WWTP to the Franconia WWTP. This diversion was intended to remove a portion of Franconia’s flow (50,000 GPD) currently treated at the Telford WWTP. The diversion has been approved by PADEP; however, it has not been implemented by Franconia. Based on the Special Study, it is unclear if this diversion will be implemented.

It appears that the Special Study does not account for other areas within Franconia Township proposed to be served by the Telford WWTP. As per Franconia Sewer Authority’s (FSA) portion of the TBA 2015 Chapter 94 Report (Table 2), these areas and their project EDUs to be served include:

                        Area                                                     Projected EDUs

Belmont Estate Phase 1                                                   5

Club View                                                                        4

Earlington Village         

   1- Godshall Road                                                        25

   2- Earlington SPS                                                      117

Salford Township                                                            83

                                                Total                             234

Service to these areas should be accounted for in the Special Study’s analysis of treatment at the Telford WWTP for the Morwood Area.

For TBA’s consideration, CKS has prepared an analysis of the flow proposed by FSA in both the Special Study for the Morwood Area and the 2015 Chapter 94 Report. CKS’s analysis has determined that there is sufficient capacity in the TBA WWTP, and allocated to FSA to provide treatment for the total additional flow proposed.

The organic capacity of the Telford WWTP should be considered in treating the additional flow proposed by the Special Study. The plant has a permitted maximum-month organic capacity of 2,000 lbs/day BOD5 that may be exceeded with the proposed additional flow. If so, a re-rating of the plant’s organic capacity may be needed. Mention of this issue and a potential organic re-rating should be addressed by the Special Study.

REPORTS:

TREASURER’S REPORT: Accepted as presented.

WATER DEPARTMENT REPORT: We received a written report for the file.

COLLECTION REPORT: We received a written report for the file.

WASTEWATER TREATMENT REPORT: We received a written report for the file.

PTWA REPORT: We received a written report for the file.

SOLICITOR’S REPORT: We received a written report for the file.

ENGINEER’S REPORT: We received a written report for the file.

MANAGER’S REPORT: We received a written report for the file.

OTHER BUSINESS:

Manager Mark D. Fournier reported that ML Homes have completed the house at 1030 Orchard Circle and we have taken dedication of 168 foot of pipe, 2 manholes, and 1 water service connection. At this time we need signatures on the Grant and bill of sale.

A Musselman/Nice motion carried unanimously (3-0) authorizing the Manager and Chairman to sign the Grant and Bill of Sale for the property at 1030 Orchard Circle.

Manager Mark D. Fournier reported that Coventry Meadow Phase I and II are completed and would like authorization to sign the Grant and Bill of Sale.

A Nice/Musselman motion carried unanimously (3-0) authorizing the Manager and Chairman to sign the Grant and Bill of Sale for the Coventry Meadows.

Manager Mark D. Fournier reported that the Estate of Fred E. Crist needs sewer service for the property located at 4519 Bethlehem Pike before they can sell the property and at this time we normally require a two year maintenance escrow in the amount of 10% of the construction cost. The estate is asking for us to take a $1,500 non-refundable payment and only have a 6 month escrow for maintenance instead of the normal two years. Mr Fournier indicated that this is only one property and feels that 6 months should be efficient. At this time, Mr. Fournier asked the Authority to sign the modified escrow agreement.

A Musselman/Nice motion carried unanimously (3-0) authorizing the appropriate signatures on the sanitary sewer service agreement with the 6 month maintenance period for the estate of Fred E. Crist.

Payment of the bills and requisitions for the month of December in the amount of $463,214.60 was approved unanimously (3-0) by a Nice/Musselman motion.

Signing of the checks was approved unanimously (3-0) by a Nice/Musselman motion.

The meeting was adjourned at 7:21 pm by a Musselman/Nice motion.

Respectfully submitted,

Mark D. Fournier

Assistant Secretary

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