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August 18, 2016 Minutes

The Telford Borough Authority Meeting held this date was called to order at 5:59 p.m. by Chairman Timothy Hagey, with the following members in attendance: Abram Diehl, David Musselman and Robert Nice. Also present were Manager Mark Fournier, Public Works Director Gary Yoder, Solicitor Mark Weand, Engineer Patrick DiGangi and Recording Secretary Megan McShane.

APPROVAL OF MINUTES: Minutes of the July 21, 2016 Authority meeting were approved with minor modification unanimously (4-0) by a Diehl/Nice motion.

COMMENTS FROM AUDIENCE: There were no comments from the audience.

Authority Board Member John Harrell arrived at 6:07 pm.

DISCUSSION ITEMS:

1.         Audit Presentation

Greg Ede from Styer Associates reviewed the auditors’ report in its entirety for the Financial Statements ending on December 31, 2015, and stated that there is a clean opinion of the Audit.

A Diehl/Musselman motion carried unanimously (5-0) accepting the 2015 Audit.

2.         Sprinkler Discussion

Manager Mark Fournier initiated a discussion about residential sprinklers, which are mandatory for attached housing. Regulations for sprinklers have changed, and meters now allow more volume than they used to, which reduces the cost and the size of the line required to service a home.

Mr. Fournier gave a brief history on the Village at Dorchester, which has 84 residences that currently pay $53.00/quarter for sprinklers. TBA’s budgeted annual income for residential sprinklers at Dorchester is currently $17,808.

The Agreements for the new Arlington Square development were executed and included a ¾” domestic meter and 1” fire meter, similar layout but smaller size than the Village at Dorchester. W.B. Homes has already submitted payment for these 2 meters for 42 homes in the development, with the execution of the Developer’s Agreements.

After some discussion, a Harrell/Nice motion carried unanimously (5-0) to change policy and TBA’s specification to one water service lateral, 1” in diameter to be installed at each residential unit where residential fire sprinklers are required. Further, only one 1” meter will be required to be installed within each home. W.B. Homes will be refunded $350.00 for each of the 42 water meters, for a total of $14,700, and TBA will stop charging the Village at Dorchester the $53.00/quarter residential sprinkler fee and will no longer charge for residential sprinkler service, effective November 1, 2016.

           

3.         West Broad Street Phase III Grant Application

Mr. Fournier informed the Board that funds have been made available to the Commonwealth Financial Authority for water and sewer projects. TBA would like to apply for a grant for Phase III of the West Broad Street project and applications are being accepted between August 1, 2016 and October 31, 2016. It was the consensus of the Board that the TBA staff and Engineer can proceed with the grant application at a minimal cost to TBA.

REPORTS:

TREASURER’S REPORT: Accepted as presented.

WATER DEPARTMENT REPORT: We received a written report for the file.

Public Works Director Gary Yoder informed the Board that TBA has received the EPWPCOA Collection System Operation and Maintenance Award for the current year. Warren Harris will accept this award on behalf of TBA at the November EPWPCOA meeting.

Mr. Yoder also reported that Bill Mattson will be receiving an award from EPWPCOA. In addition, Bill recently had surgery and Mr. Yoder asked that everyone keep him in their prayers.

COLLECTION REPORT: We received a written report for the file.

Mr. Fournier reported that Warren Harris has been doing easement clearing for the last few weeks.

WASTEWATER TREATMENT REPORT: We received a written report for the file.

Mr. Fournier reported that the belt filter press broke down at the WWTF. The press was down for 3 weeks, but the plant had excessive digester capacity available, and the press is now back online. The drum and bearings on the drum had to be rebuilt. We only had to haul three truckloads to PWTA for processing.

PTWA REPORT: We received a written report for the file.

SOLICITOR’S REPORT: We received a written report for the file.

ENGINEER’S REPORT: We received a written report for the file.

Engineer Patrick DiGangi reported that a CKS inspector met with the contractor for Coventry Meadows I and II to review the final punchlists. There are a few minor items that still need to be completed and the contractor is looking to pave in September.

A pre-construction meeting was held for the Arlington Square project, and site construction should start next week.

The sanitary sewer has been installed in Phase II of the Lutheran Community at Telford, but has not been tested yet.

MANAGER’S REPORT: We received a written report for the file.

OTHER BUSINESS:

Mr. Fournier informed the Board of a TBA sewer extension project at 1030 Orchard Road. Solicitor Mark Weand prepared a Service Agreement between TBA and ML Homes for this project which was recently executed.

Payment of the bills and requisitions for the month of July in the amount of $667,957.49 was approved unanimously (5-0) by a Harrell/Musselman motion.

Signing of the checks was approved unanimously (5-0) by a Harrell/Diehl motion.

The meeting was adjourned at 7:17 pm by a Harrell/Diehl motion.

Respectfully submitted,

John Harrell

Secretary

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